How to master unplanned incidents in production scheduling with NAV

Posted by Ute Gillet on Oct 19, 2018 11:34:00 AM

There's one thing most everyone working in production scheduling knows: No matter which system you use, however accurately your data might be, and how much time you have spent dealing with sophisticated scheduling algorithms - production reality never follows your system's implicit or explicit model. Hence, users of any production scheduling system should not only look at how it deals with a typical or an average production schedule, but they should also ask how the system supports them when dealing with unplanned incidents.

So this is why today I'd like to show you how to deal with short-term deviations from the planned capacity (i.e. when a machine operator calls in sick for a shift, or when a machine breaks down etc.).

Microsoft Dynamics NAV users frequently put it like that: "We produce parts to stock rather than for direct delivery to customers and we have a machine operator per shift running a number of automated machines. If the machine operator takes sick leave for one shift, obviously, the current production orders will be delayed by one shift as will all the production orders that have been planned in the future. How to handle this best when working with Dynamics NAV and how to understand the impact of this changes at one glance?"

 

Approach: Standard NAV & visual scheduling add-in

Of course, any of the above can be achieved with standard Microsoft Dynamics NAV functionality and does not require any non-standard enhancement, but as you all know, in some cases, NAV alone can be a bit cumbersome and complex to deal with. And, as all of you also know, a picture is worth a thousand words and if there's one thing missing in NAV, its offering visualization functionalities whatsoever.

So why not combine powerful NAV with a visual planning board, e.g. our Visual Production Scheduler, a fully integrated Dynamics NAV add-in and thus significantly simplifying your planning and making it faster and clearer.

See below, how easy dealing with unforeseen planning situations gets by using such a visual planning board:

 

Step #1: Register absence

The first step to take is to register absence at the respective work or machine center for the respective date and time. Since, as mentioned above, the Visual Production Scheduler is a fully integrated Dynamics NAV add-in, there are many shortcuts from the visual planning board to standard NAV functionality. One option would be to just double-click on the machine center name (here: "Drying Cabin") to open the machine center card. Now click register absence and type in the respective date and time. Don't forget to click update before you actually close the page.

Register absences in the VPS

 

Step #2: Re-plan production order

By registering the absence, you changed the capacity table for that machine center in the NAV database. Hence, as second step you want to automatically re-plan the affected production order accordingly using standard NAV functionality. Again, you can reach the required NAV dialog from the Visual Production Scheduler. Just double-click the production order to open the according production order card. Now click "Refresh Production Order" and select "Scheduling direction": "forward" to show the impact of this absence for the subsequent operations and leave the previous operations unchanged. Then click OK and confirm.

 

Refresh production order in the VPS

 

Step #3: See impacts at a glance in the Visual Production Scheduler

After having applied Step #2 you might be wondering why your plan still hasn't changed. Here's the original situation:

 

planning situation before registering absences in the VPS

 

vps_reload_data

Before the changes will take effect, as third and final step you need to refresh the Visual Production Scheduler by clicking the opposite icon to push the changes made into the visual front end. 

 

After this, you will directly recognize all impacts your changes have on your plan: 

  • The additional non-working time is visualized by the grey area in the background of the respective machine center.
  • Due to the longer non-working time, the bar that represents operation 40 in the Gantt chart has become longer, which means that the operation will take longer to complete.
  • The subsequent operations of the production order have been pushed out and will be finished on a later date

planning situation after registering absences in the VPS

Please note, that, of course, the changed availability for machine center "Drying Cabin" will be taken into account when moving other production orders or operations. 

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Topics: NAV Gantt add-ins, Dynamics NAV Visual Scheduling, Production Scheduling